3 Simple Steps To Digitizing Your Workflow

Enterprises worldwide are embracing a digital transformation. By doing so, these companies are finding methods to streamline processes and improve organizational efficiency.

Firms dealing with hardcopy-based processes are unable to move as fast and suffer from a lack of security. As a result, major organizations are investing their time into workflow digitization to compete at a higher level.

Here, we have identified 3 main ways in which you can effectively digitize your workflow and exponentially increase productivity!

1. Review All Existing Processes

Take the time to review all existing processes within your company.

Conduct a comprehensive review of your entire enterprise’s workflow and all underlying processes.

In organizations with complex workflow channels, many processes tend to be neglected in favour of those that are deemed a priority. This tends to be a quick solution, but one that eventually backfires. It is important to document all your processes to get an complete and accurate representation of the structures within.

Once total documentation is completed, then it is time to identify and prioritize core processes that will facilitate the workflow of all underlying processes.

2. Identify And Digitize Processes [restrict]

Next, prioritize the most important processes from a top-down perspective.

Processes that are heavily reliant on printing and hardcopy documents should be the first to undergo digitization. Organizations like Managed Print Services provide insights and analytics that will help in the identification stages.

It is highly recommended that the first processes you digitize should be ones that are easy to undergo the transformation. This ensures that any unforeseen circumstances can be accounted for before beginning major shifts.

Even the simplest processes require a high degree of background knowledge regarding both the industry and process of digitization. It is an effort that requires collaboration between a person who knows the company’s processes thoroughly, and another who specializes in digitization.

Aim to digitize processes that are simple, but crucial. This will help you gain the approval of high level decision makers in your organization.

3. Begin The Transformation Of Selected Processes

Transforming takes some critical thinking, but once completed, creates the groundwork for digitizing the rest of your processes.

By using the information gathered in step 1, you should begin classifying process components and ensure that stakeholders are involved in the digitization process from the start.

Organizations should begin by mapping selected processes in their original form, identifying bottlenecks and areas that require improvement. Once this is done, then a detailed plan for digitization can be conducted.

Upon completing your first digitization process, you should perform a detailed evaluation with stakeholders, seeing how the transformed process has affected workflow.

After getting a hold on the positive effects of digital transformation, you will then be in a position to gradually digitize bigger and more complex processes.

With every successful transformation, the effects of digitization should come together to form a clear picture of all streamlined processes!

Actionable Takeaway:

Keeping up-to-date with the latest news surrounding digital economies is essential for business owners. The lack of a digital economy in Malaysia has experts worrying about the future of the country. It shows us why the digital revolution is so important and why it is important that we embrace it as it continues to develop.


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